Executive Assistant

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Department: Administrative Support

Date Posted: 7/29/2022

Location: Toronto, Ontario, CA

Reference No.: 2022-26

Position Type: Full-Time

Our Administrative Support Services Branch is looking for an
Executive Assistant 


At OPB, the health, safety and wellness of our employees, clients, vendors, and stakeholders is our top priority.  Recognizing the benefits of working from home and the collaborative teamwork experience in the office, we have commenced a gradual return to the workplace and are in the process of implementing a hybrid work model. Eligibility to participate in the hybrid work model will be assessed based on the requirements of the role. To learn more about our hiring protocols during the COVID-19 pandemic, please visit our Careers site at https://www.opb.ca/about-opb/careers.


Energized by performing in a dynamic, diverse work environment providing superior service to OPB’s executive team, you excel at a full range of senior management level and administrative support related tasks while maintaining a client service orientation. Managing all aspects of the assigned executives’ portfolios, which may include dedicated support for multiple members of the senior management team, you are able to work independently and proactively in an environment with evolving and competing priorities. Your responsibilities will include drafting, designing, editing, and processing various written material, coordinating schedules and managing complex calendars, attending meetings to take minutes and following up on action items as appropriate, and organizing/maintaining file systems. You will also be responsible for preparing travel requests and expense reports, conducting research and acting as an intermediary to ensure information and materials are relayed to, and acted upon, by the appropriate parties within prescribed timeframes. Additionally, you will be responsible for providing back up support to the Administrative team and coordinating logistical requirements for corporate meetings and events.




You possess expert level administrative experience with a minimum 5+ years in a similar role supporting senior level executives, superior verbal and written communication skills and practical experience using advanced level Adobe and Microsoft office applications (including but not limited to: Word, Excel, Outlook, PowerPoint, etc).  Experience in providing executive assistant support to the Chief Technology Officer and the broader Information Technology (IT) team within a medium size organization would be an asset. You are highly skilled at using virtual conferencing platforms (including but not limited to: MS Teams, WebEx, Zoom, etc.) and have the ability to coordinate meetings, act as a moderator, and provide troubleshooting support during meetings as required. You have demonstrated knowledge of best practices to provide a high level of effective support to senior leaders. You adapt quickly and have a professional demeanor, displaying self-confidence, decorum, and diplomacy within a high pressure/ever changing environment and remain flexible and adaptable against changing priorities. You have the ability to develop and sustain strong relationships with internal and external contacts and teams at all levels. Your efficient organization and priority management skills are complimented by your strong commitment to manage confidential/sensitive information and ability to apply sound judgment. A results-focused, self-motivated person who possesses strong analytical skills and proven experience performing web-based research, you have the aptitude to identify and correct errors/omissions in a variety of documents and can efficiently produce quality materials.


Please submit your resume if you are interested in this exciting opportunity.
The competition will remain open until a successful candidate is selected or until the competition is closed.

This competition is open to all employees of OPB and has been advertised on LinkedIn.
OPB is committed to providing accommodation for people with disabilities in its recruitment process.  
Please advise OPB if you require an accommodation, and we will work with you to meet your needs.  
Candidates being considered for this position will be required to submit to a background screening.
We thank all applicants, however, only those selected for an interview will be contacted.

If you are looking for an exciting opportunity and to build a career in an innovative and dynamic organization, submit your resume by clicking on Apply Now below. 
We thank all applicants for their interest; however, only those selected for an interview will be contacted. Ontario Pension Board is an equal opportunity employer.

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