Our Administrative Support Services Branch
is looking for an Executive Assistant
(18-month contract)
The Ontario Pension Board (OPB) administers the Public Service Pension Plan (the PSPP), a major defined benefit pension plan sponsored by the Government of Ontario.
With 100,000 members and $31 billion in assets, the PSPP is one of Canada’s largest pension plans. It is also one of the country’s oldest, successfully delivering the pension promise since the early 1920s.
Learn more about OPB.
Energized by performing in a dynamic, diverse work environment providing superior service to OPB’s Executive Leadership Team, you excel at handling a wide range of administrative support related tasks while maintaining a client service orientation.You will join an organization with a pooled executive assistant staffing model and have an exciting opportunity supporting members of the Executive Leadership Team including C-suite executives and other senior leaders within the organization.
Please note: this is an 18-month contract.
Key Responsibilities:
• Work independently and proactively in an environment with evolving and competing priorities.
• Draft, design, edit, and process various written material, coordinate schedules, and manage complex calendars, attend meetings to take minutes and follow up on action items as appropriate.
• Organize/maintain file systems.
• Responsible for preparing travel requests and expense reports.
• Conduct research, and act as an intermediary to ensure information and materials are relayed to, and acted upon, by the appropriate parties within prescribed timeframes.
• Coordinating logistical requirements for corporate meetings and events, both hybrid and in-person.
Key Qualifications:
• Expert level administrative experience with a minimum 5+ years in a similar role,
• Superior verbal and written communication skills.
• Demonstrated practical experience using advanced level Adobe and Microsoft office applications (including Word, Excel, Outlook, and PowerPoint).
• Demonstrated experience using a range of technologies to support hybrid and virtual meetings.
• Demonstrated knowledge of best practices to provide a high level of effective support to senior leaders.
• Ability to adapt quickly and have a professional demeanor, displaying self-confidence, decorum and diplomacy within a high pressure/ever changing environment.
• Ability to develop and sustain strong relationships with internal and external contacts and teams at all levels.
• Effective organization and priority management skills, with a strong commitment to manage confidential/sensitive information.
• Results-focused, self-motivated person who possesses strong analytical skills.
• Aptitude to identify and correct errors/omissions in a variety of documents and can efficiently produce quality materials.
Please submit your resume if you are interested in this exciting opportunity.
The competition will remain open until a successful candidate is selected or until the competition is closed.
This competition is open to all employees of OPB and has been posted on LinkedIn.
OPB is committed to providing accommodation for people with disabilities in its recruitment process.
Please advise OPB if you require an accommodation and we will work with you to meet your needs.
OPB is committed to fostering a culture of diversity, equity and inclusiveness that reflects the diverse communities we serve.
We welcome and encourage applications from those who may contribute to the further diversification of ideas.
Candidates being considered for this position will be required to submit to a background screening.
We thank all applicants, however, only those selected for an interview will be contacted.